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Administrative Assistant/Medical Receptionist

2022-08-17 2022-10-16 Job Snob

Full Time

Newport Beach

We have a great opportunity to join our team as a Administrative Assistant in a luxury, established Plastic Surgery Practice and Aesthetic MedSpa.


Primary responsibility is to provide amazing customer service to our patients and support front office operations in an entry level administrative capacity; this entails performing receptionist duties, appointment scheduling, checking patients in and out, skin care sales, creating patient folders and other documents (as needed), supporting daily office operations performing general office duties.

Duties include, but are not limited to:

  • Greet patients into the office, check in for scheduled appointments
  • Answering high volume telephones
  • Scheduling patient appointments
  • Triage patient inquiries and concerns to determine appropriate party for follow up
  • Ensuring all patient data is entered, updated accurately and correctly
  • Check out patients, schedule necessary follow up appointments, and collect fees due for appointment / future appointment (as needed)
  • Skin care retail sales, collect payment / bill out purchases
  • Patient follow up- no show and cancelled appointments
  • Keep lobby and retail areas clean, stocked and promotional items current
  • Room patients, inform providers when patients are ready to be seen
  • Room turnover, cleaning exam rooms
  • Admin tasks: Manages filing, scanning, shredding, faxing, copying, mailing, data entry; preparing and printing of office documents


  • High school diploma, or equivalent


  • Excellent telephone etiquette and communication skills
  • Above average computer, grammar and written communication skills
  • Strong organizational skills, with high attention to detail
  • Ability to eloquently manage multiple tasks simultaneously
  • Maintain a professional appearance and demeanor

COVID-19 considerations:

All customers and staff are required to wear a mask. Proof of vaccination is required or medical or religious exemption with on-site weekly testing.

More Information

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  • Total Jobs 1 Jobs
  • State California
  • Zip 92660
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