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Senior Practice Manager

2021-08-20 2021-10-19 Job Snob

Full Time

Beverly Hills

We are a prestigious multi-specialty cosmetic practice in Beverly Hills. As our world-renowned team continues to grow, we are looking to add a Senior Practice Manager to oversee daily operations and personnel.

Job Summary

  • Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing services that exceed customer expectations and improve clinical and financial operations.

Responsibilities and Expectations

  • The daily operation of the facility.
  • Serving as a liaison between all departments of the facility.
  • Reporting the pertinent activities concerning the facility to each Entity at regular intervals.
  • Appointing a person responsible for the facility in the absence of the Administrator.
  • Planning for the services provided by the facility and the operation of the facility.
  • Assist in discussion/presentation during Monthly Operations Review call with leadership team

Business Operations

  • Deploy, monitor, and ensure the facility’s operational processes are appropriately integrated within the Center
  • Ensure compliance with policy and procedures as related to internal controls
  • Develop, monitor, and control the staffing needs, operations budget, and capital budget.
  • Develop, monitor, and control the purchasing plan to stay within the proposed budget and maintain compliance with group purchasing initiatives.
  • Negotiate and control all external contracts, such as those with physicians, ancillary services, plant maintenance, and purchasing agreements.
  • Establish pricing for procedures based on cost analysis and local market standards.
  • Foster positive work relationships among all departments of the facility and act as liaison between each Entity and all staff at the facility.
  • Develop and ensure compliance with appropriate departmental policy and procedure manuals for use by the staff.
  • Closely monitor variations in the financial performance of the facility to avoid cash flow problems.
  • Personnel Administration.

Personnel Administration 

  • Hold at least monthly staff meetings outlining the goals and priorities of the facility.
  • Manage exempt and non-exempt employees in accordance with the facility policies utilizing sound principles of practice and fairness.
  • Review employee performance as evaluated by their respective managers, ensuring that reviews occur as scheduled or at least annually for each employee.
  • Review and assist in approving the disciplinary action and/or discharge of employees.
  • Evaluate management performance and other staff as designated.
  • Approve the addition or deletion of positions as well as approve applicants for employment in new or vacant positions.
  • Develop employee productivity analysis and assure the efficiency of staff levels through increases or reductions in the workforce as necessitated by changes in patient volume.
  • Implements a program of job-based orientation, training, and ongoing evaluation for all employees.
  • Manage all employee files and records.
  • Provide educational opportunities for professional staff development.
  • Promote the implementation of positive customer relations by the employees and physicians.

Clinical Services

  • Assist in managing the clinical departments of nursing, central supply, medical records, and housekeeping, and supervise the contracted services of laboratory, pharmaceuticals, laundry, and biomedical engineering.
  • Develop and implement a sales/marketing plan and lead the facility’s sales team in accordance with the business plan for the facility.
  • Identify and develop new services defined as appropriate for the Center.
  • Foster positive public relations.

Administrative Representative

  • Attend leadership meetings representing the facility.
  • Act in accordance with the vision, mission, and business philosophy of the facility
  • Maintain membership in professional associations relevant to clinic and healthcare administration.
  • Stay current in changes in the healthcare environment, such as legislative issues and business law, and act accordingly in the best interest of the center.

Personal Development and Professionalism

  • Identify areas that require additional reinforcement through education, consultation, or practicum.
  • Attend all mandatory in-services and meetings.
  • Follow the facility’s professional conduct and dress code policy.
  • Maintain patient, physician, and employee privacy and confidentiality per policy.
  • Communicate effectively and courteously with visitors, physicians, and their office staff, patients, and employees.

Criteria for Evaluation

  • Patient/family feedback
  • Annual Goals
  • Physician feedback
  • Employee feedback

Required Skills:

Qualifications

  • Bachelor’s degree in one of the health professions, business administration, public administration or other suitable field.
  • Master’s degree preferred.
  • Minimum three years of experience in a top administrative or management position in a clinical setting.
  • Good command of the English language, both verbal and written.
  • Ability to work well with physicians, employees, patients, and others.
  • Working Conditions and Physical Requirements
  • Mobility to move about the facility to supervise employees and activities.
  • Office environment typical, but frequent exposures to patient care areas.
  • This position requires an assessment for consideration.
Only candidates can apply for this job.
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Company Information
  • Total Jobs 74 Jobs
  • State California
  • Zip 90293
  • How did you hear about us? I was contacted by a Job Snob recruiter/team member
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